E-Mail Configuration Settings - Windows Environment

In this topic we’ll be showing how to find the correct Incoming / Outgoing settings to use for connecting to your e-mail account(s) on our Windows/SmarterMail environment. This information will be used to login to third-party e-mail applications such as Outlook, Thunderbird, Macmail, or maybe even your phone device for example.

We have tutorials for most common e-mail applications that our customers use, which you can view and search for these tutorials in the E-Mail Configuration category section.


First things first: Hostname

When connecting to your e-mail server you want to make sure you’re making the connection to the right server that your e-mail is being hosted on, so let’s go over your choices for what to put in the hostname field:

Option 1: Pre-configured hostname (Shared & VPS)

The very first option that you can choose is the pre-configured hostname that we have setup on our shared & VPS servers. We’ll show how you can obtain this information below:

This shared address uses a template format as shown below where x is the mail server your site resides on.

  • x.ezhostingserver.com

Shared Example: If you’re on Mail12 then the pre-configured address would be:

mail12.ezhostingserver.com

If you do not know the server you are on though you can either refer to your account information email, ask support, or you can obtain this hostname within your WCP control panel if you navigate to the following location:

  • WCP > Email > Users > Setup Details

    image

Option 2: Custom hostname

The second option is most widely used as it allows the domain owner to use their own domain for the hostname in their email application.

Alright, so what is needed for you to be able to use something like mail.mydomain.com you ask? Well all that is needed is for the domain or subdomain that is being used as the hostname to point to the servers IP Address that is hosting the email for your domain.

Example:

For this example let’s pretend we want to use mail.hostektutorials.com as the hostname and our e-mail is hosted on a server with an IP of 123.123.123.123

In this case we’d need to either create or update the record for ‘mail.hostektutorials.com’ to point to the IP Address 123.123.123.123. So when doing a DNS query for the domain you should see a result such as this screenshot below:

image

If you have your DNS pointing to our windows name servers then you can update this record through your cPanel by following the tutorial for updating DNS via WCP. If your DNS is hosted elsewhere you’ll need to contact that provider if you need help with creating this record.


Correct ports & settings to use

After knowing the correct hostname to use from the above section we now need to know what settings to use within our email application(s). When connecting to your email you can do so with either SSL or non-SSL.

Let’s go ahead and show you the settings and ports to use within your e-mail application(s) for both SSL and non-SSL:

Standard (Non-SSL):

For incoming settings use the following for non-SSL:

Incoming Server: Covered in first section above

Incoming Type: - You can use either POP or IMAP on our shared servers.

(Note: IMAP by default leaves e-mails on the server when pulling e-mail to the application while POP by default downloads e-mails off the server - deleting from server - and saves them on the local application your connecting with.)

If using IMAP use port: 143

If using POP use port: 110

SSL: Turn SSL Off

Username: Use the full e-mail address your authenticating with such as [email protected]

Password: Use the correct password that is set for the e-mail address your authenticating as.

For outgoing settings use the following for non-SSL:

Outoing Server: Covered in first section above

SMTP Port: 25, 26, or 587 [Port 25 is commonly blocked by ISP (Internet Service Providers)]

SSL: Turn SSL Off

Username: Use the full e-mail address your authenticating with such as [email protected]

Password: Use the correct password that is set for the e-mail address your authenticating as.


Secure (SSL):

For incoming settings use the following for SSL:

Incoming Server: Covered in first section above.

Incoming Type - You can use either POP or IMAP on our shared servers.

(Note: IMAP by default leaves e-mails on the server when pulling e-mail to the application while POP by default downloads e-mails off the server - deleting from server - and saves them on the local application your connecting with.)

If using IMAP use port: 993

If using POP use port: 995

SSL: Turn SSL ON

Username: Use the full e-mail address your authenticating with such as [email protected]

Password: Use the correct password that is set for the e-mail address your authenticating as.

For outgoing settings use the following for SSL:

Outoing Server: Covered in first section above

SMTP Port: 465

SSL: Turn SSL ON

Username: Use the full e-mail address your authenticating with such as [email protected]

Password: Use the correct password that is set for the e-mail address your authenticating as.